MEMBERSHIP TERMS AND CONDITIONS

Trinidad and Tobago Geriatrics Society

  1. Membership Application

By submitting a membership application, it is assumed that the applicant has read, understood, and agreed to these Terms and Conditions.

Once the Trinidad and Tobago Geriatrics Society has reviewed and approved a membership application and confirmed enrollment in writing, these Terms and Conditions become fully binding.

Membership is governed exclusively by these Terms and Conditions. No other agreements between a member and the Society shall apply. In the event of any dispute, these Terms and Conditions shall take precedence over the membership application form.

  1. Membership Fee

The membership year runs from January 1st to December 31st.

Each member’s annual fee is determined by their membership category and may vary each year. The annual fee includes:

  • Access to the Society’s website and newsletter
  • Reduced admission fees for Society functions and meetings
  • Eligibility to vote in elections for Board, Committees, Special Interest Groups, and regional offices

Members will be notified of any changes in membership fees via phone or email.

  1. Payments

Membership benefits become effective only after:

  • The application or renewal has been approved, and
  • The required membership fee has been paid in full

Accepted payment methods include cheque, bank transfer, and selected credit/debit cards, as specified in the membership application.

  1. Cancellations and Refunds

The Society reserves the right to cancel membership in the following cases:

  • Non-payment of membership fees
  • Submission of false or inaccurate information

In cases of false representation, members will be notified and issued a full refund for the current membership year.

Member-Initiated Cancellation

  • Cancellations within 10 working days of receiving membership confirmation are eligible for a full refund
  • Cancellations after 10 business days are not eligible for a refund

To change membership category, members must first cancel their existing membership before a refund can be processed.

All refund requests must be submitted in writing (via email or letter). Eligible refunds will be processed within 30 days.

  1. Copyright

All membership materials remain the intellectual property of the Trinidad and Tobago Geriatrics Society.

By submitting an application, members acknowledge that:

  • The Society retains exclusive rights to all membership content
  • Members may use materials for reference only
  • Members may not sell, reproduce, copy, distribute, or republish any materials in whole or in part
  1. Record Keeping and Data Protection

Your personal data will be processed for the purposes of:

  • Membership administration
  • Customizing your membership experience
  • Communication about Society services and activities

The Society complies with applicable data protection laws, including the Data Protection Act and the General Data Protection Regulation (GDPR), where applicable.

Your information may be shared with trusted third-party service providers under strict confidentiality and data processing agreements.

You may request details of these third parties at any time by contacting the Society.

  1. Communications and Marketing

As part of your membership, you may receive communications via:

  • Email
  • Telephone
  • Postal mail

You may opt out or update your communication preferences at any time using:

  • Email or phone request
  • The unsubscribe link in electronic communications
  • The membership portal
  • Written notice to the Society
  1. Images, Video, and Media Use

By agreeing to these Terms and Conditions, you consent to:

  • Photography and video recording at Society events
  • Use of event footage for educational and promotional purposes
  • Use of feedback or comments in marketing materials (which may be anonymized)
  1. Liability Limitation

Nothing in these Terms excludes liability for:

  • Fraud or fraudulent misrepresentation
  • Death or personal injury caused by negligence

The Society’s total liability is limited to the amount of membership fees paid in the relevant membership year.

The Society is not liable for:

  • Loss of profit, revenue, or business
  • Loss of anticipated savings
  • Loss of use or value
  • Any indirect, special, or consequential damages

No implied warranties or conditions apply unless expressly stated in these Terms.

  1. General

Failure by the Society to enforce any right or provision of these Terms does not constitute a waiver of such rights.